So, you - the bride and groom! Sometimes they wait for this for years, and sometimes this news falls on my head. The main thing, do not panic! We will try to tell you about how to approach the planning of the wedding, and how you can benefit from a professional organizer. In this post we will talk about the first stages of preparation.
Stage I
Make a wish
Independently: Before you start doing anything at all, dream. Dream about your wedding in a practical way. Close your eyes and think how you imagine it? Guests gather on the lawn or in a posh room? Wedding of your dreams by the sea or in the city center? At your wedding, a lot of funny friends or only the closest people with whom you sit at the same table? You need to listen to your intuition to outline the most common image of your wedding day.
With the organizer: Sometimes it is very difficult to imagine a wedding in even a very approximate image. Sometimes you want everything at once. A competent specialist will help you by leading questions and images to determine which holiday format is closer to you. Sometimes to understand that you do not want even more important, in order to exclude inappropriate options in advance.
Phase II
Collection of information
Independently: Before you begin planning your wedding, you need to start collecting basic information. This applies to the entire preparation process: how to apply to the registry office, how to draw up a contract with contractors, how much services cost in your city, where to find a suitable site, where you can save money, and so on. The flow of information falling on you can take all your free and sometimes working time.
With the organizer: the main advantage of working with a professional is that he already has all the information you will collect from scratch. A competent organizer will send you at once all the necessary information concerning the entire organization process with deadlines and a rough budget. And then will offer you various options for the implementation of your ideas.
Stage III
Determination of budget and priorities
Independently: no matter how you approach the organization of the wedding, independently or with the organizer, this stage is best started 6 months before the upcoming event. Of course, you can meet in 3 months, and even for 1 - the question of quality. Independently making up the budget of the wedding, you will not be able to cover all expenses by 99.9% from the first time. For the correct calculation of costs and the order of payment you will need to talk with at least half of the contractors and call several sites to understand the order of prices.
With the organizer: Of course, the organizer will help you determine the budget of the holiday as soon as possible, based on your wishes, and also tell you about the possible "underwater" stones when accounting for expenses. The most important thing is that a professional can reasonably explain to you what can never be saved on anything, and which items can be reduced in the budget without affecting the holiday.
Stage IV
Choosing a site and date
Independently: The choice of dates and sites are inextricably linked with each other, since good sites are booked in advance, and if you plan to hold a wedding in the summer, then you should attend to this issue as soon as possible. Even if a professional will help you with the site selection, we advise you to go to at least three places on your own, as the impressions of the photo and the actual visit will always be different.
With the organizer: An experienced organizer already has information not only about possible sites, but also about the pros and cons of working with different places. Well, when someone warns you in advance about possible difficulties and will be able to advise proven places. Also be prepared that during the preparation of the wedding, you will have to travel to the venue more than once to resolve various issues. When working with the organizer, he will be able to solve some of the issues on his own, which will save you weekend time for more enjoyable things.
Stage V
Defining the concept of a wedding on your
own: Well, if you immediately know what kind of wedding you want. Ideally, if you have a ready-made picture in your head! And you know for sure that you need to decorate everything in the chebbi-chic style, the shades of the dresses have already been sent to the girlfriends, and the decorator understands you perfectly. Numerous websites, magazines and examples of realized weddings will help you in choosing your own style and wedding concept.
With the organizer: If you have no idea what style and color scheme can be implemented at your wedding, you certainly need the help of a professional. A competent organizer freely orientates both in classical and modern wedding trends. A good wedding organizer will send you a choice of several options of different concepts with illustrations and an example of the embodiment of your wedding style.
Stage VI
Selection of contractors: from invitations to wedding shoes
Independently: This stage is the most difficult and long, which, in fact, stretches over the entire preparation period. Initially, it is even difficult to imagine how much services and purchases you may need. After all, the concept of "contractors" includes everything: and shops, where you buy wedding clothes and accessories, your decorator, music band, photographer, catering and fireworks organizers. In the middle of preparation, you can also understand that you need to rent a lot of equipment, including light, sound, additional decor, and it is not always possible to immediately find a profitable offer. Unfortunately, precisely because of the lack of experience with contractors, your budget and nerves may suffer.
With the organizer: A good organizer will never impose certain contractors on you, but can always recommend proven photographers, videographers and decorators. And also will be able to immediately give you an idea of the range of prices for the services of professionals in your city. Absolutely exactly with the help of the organizers you will find the team that is suitable for you, which will create the best holiday of your life from your wedding, much faster!
Stage VII
Writing a holiday script
Independently: As a rule, the script is written by the host of the holiday, who is responsible for its holding. Together with you, he discusses when it is better and more correct to give the floor to parents, your relatives and friends. A good presenter should be aware of your guests in advance and be prepared for various situations, so it is in your best interest to discuss as much as possible with the host all the wedding guests and the script of the whole day.
With the organizer: The organizer necessarily takes part in the drafting of the script. While the presenter is working his part “on the stage”, the task of the organizer is to plan everything so perfectly so that neither you nor the guests would even guess if something goes wrong. An experienced organizer can always foresee how to plan the day and the holiday part so that no one gets bored, and the newlyweds have the strength to dance until the morning!
Stage VIII
Plan Your Day and Logistics
Independently: This part includes the work schedule of the whole team at your festival from morning to night. What time does a makeup artist, videographer come to you? How do your guests get to the venue? Do you have an overnight stay for them? And many more questions you have to include in the schedule of the day and paint with all the details.
With the organizer: It is much easier to give this part of the work completely to the organizer. The plan and logistics of all weddings take place on a more or less similar schedule, so it will be much easier for a professional to calculate the required time for travel and accommodation of guests, as well as plan the work of all contractors at your wedding.
Stage IX
Final check total
Independently: Of course, the most panic and hassle all starts a week before the wedding. Did everyone get invitations? Will there be enough food and alcohol for everyone? Is it accurate to write to the registry office? And a million more questions violate the sleep of brides and grooms in the pre-wedding week. My advice to you: make a check-list still in the middle of preparation and systematically move on it to the very end.
With the organizer: In any case, you will be nervous, and worry before the wedding - as this is an event that happens once in a lifetime. But, knowing that everything has been checked and rechecked for you, you will be much calmer. It is unique. The wedding organizers always have time-tested checklists, as well as a “plan B”, which helped out more than one wedding.
Stage X
Wedding Day!
And here he is! Your most awaited day. Our main advice: even if you decide to take the whole organization into your own hands, be sure to hire an administrator for the wedding day itself. Hand over to him all your affairs and agreements the day before. All your guests and contractors should have only 1 contact phone number - your administrator. If the organizer assumes your training, he, of course, will take care of everything himself and leave you to fully enjoy the holiday!
Stage I
Make a wish
Independently: Before you start doing anything at all, dream. Dream about your wedding in a practical way. Close your eyes and think how you imagine it? Guests gather on the lawn or in a posh room? Wedding of your dreams by the sea or in the city center? At your wedding, a lot of funny friends or only the closest people with whom you sit at the same table? You need to listen to your intuition to outline the most common image of your wedding day.
With the organizer: Sometimes it is very difficult to imagine a wedding in even a very approximate image. Sometimes you want everything at once. A competent specialist will help you by leading questions and images to determine which holiday format is closer to you. Sometimes to understand that you do not want even more important, in order to exclude inappropriate options in advance.
Phase II
Collection of information
Independently: Before you begin planning your wedding, you need to start collecting basic information. This applies to the entire preparation process: how to apply to the registry office, how to draw up a contract with contractors, how much services cost in your city, where to find a suitable site, where you can save money, and so on. The flow of information falling on you can take all your free and sometimes working time.
With the organizer: the main advantage of working with a professional is that he already has all the information you will collect from scratch. A competent organizer will send you at once all the necessary information concerning the entire organization process with deadlines and a rough budget. And then will offer you various options for the implementation of your ideas.
Stage III
Determination of budget and priorities
Independently: no matter how you approach the organization of the wedding, independently or with the organizer, this stage is best started 6 months before the upcoming event. Of course, you can meet in 3 months, and even for 1 - the question of quality. Independently making up the budget of the wedding, you will not be able to cover all expenses by 99.9% from the first time. For the correct calculation of costs and the order of payment you will need to talk with at least half of the contractors and call several sites to understand the order of prices.
With the organizer: Of course, the organizer will help you determine the budget of the holiday as soon as possible, based on your wishes, and also tell you about the possible "underwater" stones when accounting for expenses. The most important thing is that a professional can reasonably explain to you what can never be saved on anything, and which items can be reduced in the budget without affecting the holiday.
Stage IV
Choosing a site and date
Independently: The choice of dates and sites are inextricably linked with each other, since good sites are booked in advance, and if you plan to hold a wedding in the summer, then you should attend to this issue as soon as possible. Even if a professional will help you with the site selection, we advise you to go to at least three places on your own, as the impressions of the photo and the actual visit will always be different.
With the organizer: An experienced organizer already has information not only about possible sites, but also about the pros and cons of working with different places. Well, when someone warns you in advance about possible difficulties and will be able to advise proven places. Also be prepared that during the preparation of the wedding, you will have to travel to the venue more than once to resolve various issues. When working with the organizer, he will be able to solve some of the issues on his own, which will save you weekend time for more enjoyable things.
Stage V
Defining the concept of a wedding on your
own: Well, if you immediately know what kind of wedding you want. Ideally, if you have a ready-made picture in your head! And you know for sure that you need to decorate everything in the chebbi-chic style, the shades of the dresses have already been sent to the girlfriends, and the decorator understands you perfectly. Numerous websites, magazines and examples of realized weddings will help you in choosing your own style and wedding concept.
With the organizer: If you have no idea what style and color scheme can be implemented at your wedding, you certainly need the help of a professional. A competent organizer freely orientates both in classical and modern wedding trends. A good wedding organizer will send you a choice of several options of different concepts with illustrations and an example of the embodiment of your wedding style.
Stage VI
Selection of contractors: from invitations to wedding shoes
Independently: This stage is the most difficult and long, which, in fact, stretches over the entire preparation period. Initially, it is even difficult to imagine how much services and purchases you may need. After all, the concept of "contractors" includes everything: and shops, where you buy wedding clothes and accessories, your decorator, music band, photographer, catering and fireworks organizers. In the middle of preparation, you can also understand that you need to rent a lot of equipment, including light, sound, additional decor, and it is not always possible to immediately find a profitable offer. Unfortunately, precisely because of the lack of experience with contractors, your budget and nerves may suffer.
With the organizer: A good organizer will never impose certain contractors on you, but can always recommend proven photographers, videographers and decorators. And also will be able to immediately give you an idea of the range of prices for the services of professionals in your city. Absolutely exactly with the help of the organizers you will find the team that is suitable for you, which will create the best holiday of your life from your wedding, much faster!
Stage VII
Writing a holiday script
Independently: As a rule, the script is written by the host of the holiday, who is responsible for its holding. Together with you, he discusses when it is better and more correct to give the floor to parents, your relatives and friends. A good presenter should be aware of your guests in advance and be prepared for various situations, so it is in your best interest to discuss as much as possible with the host all the wedding guests and the script of the whole day.
With the organizer: The organizer necessarily takes part in the drafting of the script. While the presenter is working his part “on the stage”, the task of the organizer is to plan everything so perfectly so that neither you nor the guests would even guess if something goes wrong. An experienced organizer can always foresee how to plan the day and the holiday part so that no one gets bored, and the newlyweds have the strength to dance until the morning!
Stage VIII
Plan Your Day and Logistics
Independently: This part includes the work schedule of the whole team at your festival from morning to night. What time does a makeup artist, videographer come to you? How do your guests get to the venue? Do you have an overnight stay for them? And many more questions you have to include in the schedule of the day and paint with all the details.
With the organizer: It is much easier to give this part of the work completely to the organizer. The plan and logistics of all weddings take place on a more or less similar schedule, so it will be much easier for a professional to calculate the required time for travel and accommodation of guests, as well as plan the work of all contractors at your wedding.
Stage IX
Final check total
Independently: Of course, the most panic and hassle all starts a week before the wedding. Did everyone get invitations? Will there be enough food and alcohol for everyone? Is it accurate to write to the registry office? And a million more questions violate the sleep of brides and grooms in the pre-wedding week. My advice to you: make a check-list still in the middle of preparation and systematically move on it to the very end.
With the organizer: In any case, you will be nervous, and worry before the wedding - as this is an event that happens once in a lifetime. But, knowing that everything has been checked and rechecked for you, you will be much calmer. It is unique. The wedding organizers always have time-tested checklists, as well as a “plan B”, which helped out more than one wedding.
Stage X
Wedding Day!
And here he is! Your most awaited day. Our main advice: even if you decide to take the whole organization into your own hands, be sure to hire an administrator for the wedding day itself. Hand over to him all your affairs and agreements the day before. All your guests and contractors should have only 1 contact phone number - your administrator. If the organizer assumes your training, he, of course, will take care of everything himself and leave you to fully enjoy the holiday!
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